Looking for an alternative to Confluence? Our comprehensive list covers the best Confluence alternatives, their key features, pricing, pros, cons and more.
Confluence is a collaboration tool developed by Atlassian that is commonly used for creating and organizing content within teams. However, different teams have varying needs, and some may be looking for Confluence competitors or alternatives that better suit their requirements. We analyzed the top Confluence alternatives in this guide. These alternatives offer similar or additional features that enhance team collaboration, content creation and knowledge sharing.
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| Best for | Knowledge base | Page versioning | Starting price | |
|---|---|---|---|---|
| Confluence | Versatile wiki software | Yes | Yes | $5.75 per user per month |
| ClickUp | Affordability and customization | Yes | Yes | $5 per user per month when billed annually |
| Trello | Ease of use | Yes | Limited | $5 per user per month when billed annually |
| Asana | Workflow and task management | Yes | Yes | $10.99 per user per month when billed annually |
| Google Workspace | Communication and collaboration | Yes | Yes | $6 per user per month when billed annually |
| SharePoint | Existing Microsoft product users | Yes | Yes | $5 per user per month when billed annually |
| Nuclino | Internal knowledge base | Yes | Yes | $5 per user per month |
| Notion | Combination of task and document management | Yes | Yes | $8 per user per month when billed annually |
| You need a wiki (YNAW) | Google Docs users | Yes | Yes | Starts at $19 per month |
| Document360 | Technical documentation | Yes | Yes | $149 per project per month, billed annually |
| Quip | Sales team | Yes | Yes | $10 per user per month, billed annually |
ClickUp is a project management platform that helps teams collaborate on tasks and projects efficiently. It allows users to create, assign and manage tasks; track progress; and communicate with each other in real time. ClickUp’s free plan has the necessary features required by most small teams to run a project. It ranks among the best free project management software.
Like Confluence, Trello is a product of Atlassian. This project management tool is based on the Kanban board system; tasks are represented as cards that can be moved between columns to indicate their status (To Do, In Progress, or Done). You can create boards for different projects, add team members, assign tasks, attach files and add labels and comments to cards.
Asana helps teams and individuals stay organized, collaborate and easily manage their tasks and projects. With Asana, tasks can be organized into projects and sub-projects, making it easier to manage larger initiatives with multiple moving parts. Asana enables users to leave comments, mention and tag team members and have discussions within tasks, providing a space for collaboration, feedback and clarification. This eliminates the need for lengthy email chains or separate communication channels and keeps all relevant discussions within the context of the tasks and projects.
Google Workspace was previously known as G Suite until it was rebranded in October 2020. It is a cloud-based productivity and collaboration suite with a collection of web-based applications enabling individuals and teams to create, edit, store and share files and documents in real time. Some core applications included in Google Workspace are Gmail, Google Drive, Google Docs, Google Sheets, Google Meet, Google Slides and Google Calendar. In addition to these core applications, Google Workspace offers several other tools and services, including Google Forms, Google Sites and Google Keep.
SharePoint is a collaborative platform developed by Microsoft. It is primarily used by organizations for document and content management, as well as intranet and team collaboration. SharePoint allows users to store and share documents, manage workflows and collaborate on projects. It also offers features such as document versioning, access and permission controls, search functionality and integration with other Microsoft products.
As a collaborative knowledge management and documentation tool, Nuclino provides a centralized space for teams to create, edit and collaborate on documents, as well as to store and retrieve information quickly. With Nuclino, you can create a workspace for your team or project, and within that workspace, you can create different items. Items are collaborative documents in Nuclino. These items can contain various types of information, including how-to guides, meeting notes and ideas. Aside from text, you can also add images, tasks, files, videos and code blocks to your items.
Notion is a versatile productivity application that allows users to create and organize various types of content, including notes, documents, databases, wikis, project boards and more. It features a block-based system that allows users to easily move and rearrange content, as well as integrate with other popular productivity tools. Notion supports both individual use and team collaboration.
You need a wiki is best for Google Docs users. It connects your Google Docs and helps you build a wiki out of them. With YNAW, you can easily create and edit pages, manage content and collaborate with others on your wiki. It provides a simple and intuitive interface for organizing and navigating your wiki.
Document360 allows you to create an external and internal knowledge base, documents, user guides, user manuals and more. The tool provides dedicated private hosting for isolation, control and security for mission-critical content delivery.
Quip has been a Salesforce company since 2016. The platform enables teams to collaborate and work together on documents, spreadsheets, and presentations. It combines the functionality of a word processor, spreadsheets and presentation software with built-in collaboration tools, messaging and file sharing.
Whether Confluence is worth it for you depends on your unique needs, preferences and use cases. Generally, Confluence is a user-friendly text editor that allows users to create documents in a centralized location. It is widely used by businesses and teams to create and maintain knowledge bases, project documentation and internal wikis.
Confluence is worth it if you need:
| Pros | Cons |
|---|---|
| Page version history. | Limited support for the free and standard plans. |
| Mobile device management capability. | Data and insight features are only available for Enterprise plan users. |
| Prebuilt template library, and users can create custom templates as well. |
Confluence’s free plan is free for up to 10 users. With this plan, users get up to 2 GB of file storage, unlimited spaces and pages, page versioning, template library and integrations with third-party services. This plan is ideal for small and budget-conscious teams looking to save money.
This plan costs $5.75 per user per month or $580 per year for a user tier of up to 10. It offers up to 250 GB of file storage, space and page permissions, allowing admins to assign, revoke and modify space or page permissions to individual users, groups or anonymous users. Customer support for this plan is limited to local business hours.
At $11 per user per month for a monthly commitment or $1,100 per year for a 1-10 user tier, this plan features unlimited storage, analytics, 24/7 premium support, 99.9% uptime SLA, team calendars and IP allowlisting.
To be eligible for this plan, you must have a user base of 801 or more. Confluence doesn’t advertise rates for this plan. Contact a sales representative for custom quotes.
Although Confluence is a solid team collaboration tool, it may not be the best option for all types of users, or there may be specific features and functionalities that you’re looking for that Confluence doesn’t provide. Confluence’s steep learning curve for new users and slow and complex editing experience may also contribute to the need for an alternative.
Individuals or teams on a budget may opt for cheaper alternatives like Nuclino, ClickUp, Trello or SharePoint. Sales teams may find Quip more beneficial, while software developers or technical writers may fare best with Document360.
The best alternative for you depends on your knowledge base needs and team preferences.
To determine the best alternatives for Confluence, we researched why Confluence users may seek alternative tools. We then created our top product list based on each software’s ability to meet different types of users’ needs. We analyzed each Confluence alternative’s features to ensure it has relevant capabilities and pricing to determine its affordability. We also reviewed their strengths and weaknesses, plus users’ feedback on review sites to learn about user experiences.
